How Do I Set Meeting Options and How Can I Test out Teams Meeting Features?

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This week, we’re continuing our deep dive into various aspects of Microsoft Teams meetings and looking at both meeting options and how you can easily run a practice meeting to test various aspects of teams. 

Getting to and Adjusting Teams Meeting Options 

The Microsoft Teams Meeting options allow you to control some valuable aspects of the meeting, such as setting up a meeting lobby, restricting who can present, and turning on automatic recording. Before we give best practices for some of these settings, we’ll go over the different way to access these meeting options.  

1. Through the “edit” page for a scheduled meeting. You can get to this edit page either through your Teams calendar or through the Teams Meetings tab in Canvas. Once you’re on this page, look just below the meeting title for “Meeting options” (it’ll be directly to the right of the time zone). If you don’t see it listed, click the three dots to expand the menu.  
2. Inside an active Teams meeting. When you’re in a meeting, select “More actions” at the top of the window then choose “Meeting options.” This will open a panel where you can adjust the settings.  

Now that you’ve gotten to the meeting options, let’s go over one very important setting.  

Record automatically 

This setting is off by default, but you can easily toggle it on. This will start recording your meetings when the first person joins – and that person then “owns” the recording. If you choose to turn this setting on, you must also turn on a meeting lobby so that you will have the recording in your OneDrive. Set the “Who can bypass the lobby?” drop-down to “Only me.” If you do not do this step, the first student who joins the call will have the recording saved to their OneDrive. 

Testing Microsoft Teams Meeting Features 

We’ve talked about a lot of different Teams Meeting features over the past couple months, and you may want to test some of them without any students present. If you find yourself in that situation, you can enter ctl@cedarville.edu as a meeting participant when you’re creating your meeting. When you do that, you’ll be able to access the full range of features to experiment.  

If you’re looking to add a participant who will take a more active role, consider asking a colleague or two who are also interested in learning more about and practicing with Teams. Across your scheduled time, you can trade off who is hosting the meeting and what items you’re testing to see them from both the presenter and attendee perspectives.  

If you have questions, please don’t hesitate to leave us a comment below or email us at ctl@cedarville.edu. We’d love to help!

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